Trucking Dispatch Software – Management TMS

Try for Free

tms-software

Streamlined IFTA Trucking Software

Effortless IFTA Fuel Tax Reporting

Integrated IFTA Mileage Calculator

TMS offers a built-in IFTA mileage calculator, automating fuel tax calculations to simplify quarterly IFTA reporting. This powerful trucking software enables companies to determine fuel tax obligations quickly and effortlessly.

Book A demo

Data Integration for Effortless IFTA Reporting

Our IFTA trucking software aggregates state mileage and fuel purchases by leveraging data from all your ELD and fuel card integrations. This streamlines the process, enabling you to quickly produce a comprehensive quarterly IFTA fuel tax report for your business.

Explore Our Integrations

Frequently Asked Questions

The International Fuel Tax Agreement (IFTA) simplifies fuel tax reporting for trucking companies operating across multiple jurisdictions. Instead of filing separate tax returns or obtaining permits for each state or province, companies registered under IFTA file a single quarterly tax return to their base jurisdiction. This jurisdiction then allocates taxes to the appropriate regions based on fuel consumed. By tracking each vehicle’s fuel purchases and mileage, trucking companies calculate fuel tax liabilities for efficient, consolidated reporting and payment.

Benefits of the IFTA Fuel Tax:

  • Simplifies the process for reporting and paying fuel taxes across jurisdictions.
  • Reduces administrative burden for trucking companies by centralizing tax filings.
  • Promotes uniformity in tax collection, ensuring consistency across multiple regions.

Accurate fuel tax reporting is essential to avoid penalties and fines, as non-compliance with IFTA requirements can have serious consequences for trucking companies.

The IFTA fuel tax reporting process works as follows:

  1. Tracking Fuel Purchases and Usage: Trucking companies monitor the fuel purchased and the miles traveled by each vehicle in their fleet. This includes recording the gallons of fuel bought and the distance covered in each jurisdiction.

  2. Calculating Fuel Tax Liability: Companies determine the fuel tax owed to each jurisdiction by using the recorded fuel data and mileage. The tax is calculated based on fuel consumption and the applicable tax rates for each jurisdiction.

  3. Filing and Payment: Companies file quarterly IFTA tax returns with their base jurisdiction. These returns include details of fuel purchases, miles driven in each jurisdiction, and the calculated tax liability for each area.

  4. Tax Distribution: After receiving the returns, the base jurisdiction processes the tax information, collects the total tax liability, and allocates the appropriate tax amounts to each jurisdiction based on reported fuel use.

The best way to track IFTA miles is by using mileage data integrated with IFTA software. TMS Cloud provides a built-in IFTA mileage calculator that utilizes ELD integrations, ensuring precise mileage tracking by jurisdiction.

TMS Cloud users receive the IFTA tax calculator tool for free, as it’s included with all subscriptions to our TMS trucking software.
IFTA software is beneficial for any carrier operating across state lines or into Canada, particularly for larger fleets. TMS Cloud supports trucking companies of all sizes, streamlining the management of IFTA obligations.
IFTA reports must be filed quarterly on April 30, July 31, October 31, and January 31. However, it’s essential to confirm specific deadlines with your base jurisdiction, as they may differ slightly. TMS Cloud’ automated reporting feature helps ensure timely and accurate filings, easing the administrative workload.
IFTA software generates various reports, including quarterly tax returns, trip reports, fuel purchase summaries, tax summaries, and vehicle performance reports. TMS Cloud provides customizable reports to cater to specific business needs or audit requirements.
Yes, IFTA software keeps detailed records of trips, fuel purchases, and calculations for audits. TMS Cloud includes features for internal audits and pre-audit checks, ensuring compliance and simplifying the audit process.

When selecting IFTA software, key features to consider include mileage tracking, fuel purchase integration, automatic tax rate updates, reporting tools, and audit support. TMS Cloud offers these features, along with exceptional customer support and seamless integration with existing systems.

 
Yes, modern IFTA software can integrate with ELDs, fuel card systems, accounting software, and TMS. TMS Cloud’s IFTA software ensures consistent data and minimizes manual data entry across systems.
To choose the right IFTA software, assess your needs, research providers, and request demos. For implementation, collaborate with the vendor on setup and training. TMS Cloud provides demos to highlight the capabilities of its IFTA trucking software.